Scouts Canada is committed to respecting the privacy of our members, their families and our employees, by adhering to the privacy principles set forth in Schedule 1 of The Personal Information Protection and Electronic Documents Act (PIPEDA).
For the purposes of this Privacy Statement, “personal information” means information about an identifiable individual, but does not include the name, title or business address or telephone number of an employee of an organization. Personal information does not include information that has been anonymized so that it does not identify a specific user.
Scouts Canada only collects personal and financial information necessary to provide attentive and responsible youth programs, meet the individual development needs of each prospective member, member and employee, provide emergency health care, ensure a safe and secure environment and meet applicable regulations. Name, address, birth date and financial information concerning registration, activities, events and honours and awards received form a permanent record for members and employees. All other information is only kept as long as required to fulfill the purposes identified, unless permission is obtained from the individual providing the information.
Scouts Canada will use the personal or financial information obtained from prospective members, members and employees only for the purposes for which it was collected and will not disclose the information for other purposes, except as required by applicable law or with the consent of the individual member.
Scouts Canada reserves the right to disclose personal and financial information to a third party if a law, regulation, search warrant, subpoena or court order legally requires or authorizes us to do so.
Scouts Canada will not sell or rent any of your personal or financial information to third parties for their marketing purposes and only shares your personal information with third parties as described in this policy.
All personal and financial information provided to Scouts Canada will be maintained in a secure manner to ensure that its use is limited to the purposes for which it was collected.
Name, address, birth date and information concerning registration, performance, activities, events and honours and awards received will be retained by Scouts Canada permanently. Other personal information will be retained by Scouts Canada for whatever periods are required by legislation governing our operation and/or the information provided, after which time (unless consent is given to keep information for a longer period) the information will be destroyed in a secure manner.
Scouts Canada makes all reasonable efforts to ensure that personal information collected from you is protected against loss and unauthorized access by maintaining physical, electronic and procedural safeguards in compliance with applicable Canadian and provincial regulations. This protection applies in relation to information stored in both electronic and hard copy form. Access to your personal information is restricted to selected members and employees. In addition, Scouts Canada employs generally accepted information security techniques to protect personal information against loss and unauthorized access.
Individuals may challenge Scouts Canada’s compliance with this policy by contacting the Council Executive Director responsible for their geographic area.
If an individual has a concern regarding Scouts Canada’s compliance with its Personal Information Protection Policy and Guiding Principles, a written account of the non-compliance, including timing, dates and location, is to be forwarded to the Council Executive Director for the area where the alleged non-compliance occurred or to the Scouts Canada National Office. A reply to any challenge will be provided and if Scouts Canada is non-compliant, immediate action will be taken to correct the non-compliance.